Executive Assistant to the President

Salary $67,725.
00 - $73,752.
00 Annually Location Bremerton, WA Job Type Administrative/Exempt Job Number 23-24-E28 Department President's Office Opening Date 02/12/2024 Closing Date 3/17/2024 11:59 PM Pacific Description Executive Assistant to the President Salary: $67,725 - $73,752 Classification: Administrative/Exempt Reports to: Chief of Staff Priority consideration for applicants who apply by March 3, 2024.
The Executive Assistant to the President at Olympic College is a key administrative support role within the Office of the President.
This position plays a crucial role in providing high-level administrative assistance to the President, ensuring smooth operations of the President's office, and facilitating effective communication with the Board of Trustees.
Essential Functions Key Responsibilities Administrative Support Provide comprehensive administrative support to the President, including managing calendars, scheduling appointments, and handling correspondence.
Coordinate logistical arrangements for meetings, events, and travel on behalf of the President.
Manage and reconcile the budget under the supervision of the Chief of Staff.
Board of Trustees Support Assist in managing Board of Trustees meetings, including preparing agendas, coordinating materials, and taking minutes.
Arrange travel logistics for Board of Trustees members and provide administrative support as needed.
Communication and Coordination Serve as a point of contact between the President and internal/external stakeholders, conveying information and responding to inquiries.
Coordinate communication between the President and other college departments.
Document Management Maintain and organize official documents, records, and files for the President.
Prepare and distribute materials for meetings, ensuring accuracy and completeness.
Event Coordination Assist in planning and coordinating events hosted or attended by the President.
Ensure all arrangements are well-organized, from venue logistics to attendee coordination.
Confidentiality and Discretion Handle sensitive information with the utmost confidentiality and discretion.
Maintain a high level of professionalism in all interactions and communications.
Qualifications Minimum Qualifications - Bachelor's degree in business administration, communication, or a related field is preferred.
- Proven experience in providing high-level administrative support, preferably in an executive environment.
- Exceptional organizational and multitasking skills.
- Strong written and verbal communication skills.
- Proficient in office software and technology.
Preferred Qualifications - Experience in project management.
- Experience in representing senior-level executives.
- This position requires a high degree of confidentiality.
Additional Information Terms of Employment This is a full-time exempt position scheduled to work Monday through Friday.
The salary for this position is $67,725 - $73,752 annually, which includes a generous benefits package that includes the following.
Medical/vision, dental, long-term disability, life insurance, and accidental dismemberment, Flexible Spending Arrangement, Dependent Care Assistance Program, Wellness Programs, SBRP retirement plan administered by TIAA, Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, 11 paid holidays, leave – vacation/sick/personal holiday, Aflac, auto/home insurance, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate and priority consideration on-site child care on a space available.
For more information regarding benefits, please visit our website here.
Conditions of Employment Prior to a new hire, a background check including criminal record history will be conducted.
Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WB HB 2327.
Olympic College seeks candidates for employment who share our commitment to fostering an equitable and inclusive learning environment (read our Equity Statement).
All applicants are required to submit a statement of 500 words or less, describing the value of diversity, equity, and inclusion in the higher education environment and their prior, current, and/or potential contribution(s) to fostering diversity, equity, and inclusion as an employee.
How To Apply To be considered for this position a candidate must apply online through the Olympic College website and submit the following required materials: Olympic College Online Application Resume Cover Letter - in your cover letter describing how your experience sets you apart for this position.
Unofficial college transcripts.
Official transcripts and copies of mandated certifications will be required of the successful candidate.
EEO Statement Olympic College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war.
Olympic College Provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act.
The following people have been designated to handle inquiries regarding non-discrimination and accommodation policies: Carroll McWhorter, 360-475-7301.
This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.